|Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources
Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources
The Board of Directors of the Oakland Heritage Alliance (OHA) seeks a part-time Administrative Director to provide office support and assist with growing the organization, including helping to increase membership and expand outreach. The ideal candidate will have strong organization and communication skills, and non profit administration experience. Demonstrated interest or knowledge historical preservation is encouraged. This position reports to the President of the Board of Directors. As the only paid staff person in the organization, the Administrative Director must be able to work independently. For the right candidate, there is the possibility of added leadership responsibilities and promotion.
Follow this link for more information about Oakland Heritage Alliance, visit www.oaklandheritage.org.
This is a part-time position of 24 hours per week. The exact office hours are negotiable and would be scheduled during normal business hours. However, occasional evening and weekend work is required – attendance at the Board of Director’s meetings, held on Tuesday evenings once per month, is required.
Hourly position, pay range from $20-24 per hour, depending on experience.
Pro-rated (based on part-time schedule) holiday pay, sick, and vacation leave.
No other benefits.
Summary of Responsibilities:
Provide administrative support for OHA special events, programs, and fundraisers
Manage the operation of the OHA office, including: phones; mail; emails; website updates; weekly eNews distribution; maintaining office supplies and equipment; manage physical office space
Work with Board to expand the membership base; prepare and mail membership renewals on a quarterly basis; mail thank you letters upon receipt of dues/donations
Provide administrative support to OHA’s Board of Directors and support the monthly board meetings: prepare Administrative report, prepare agenda, take minutes, etc.
Maintain central files and records per retention requirements; coordinate improvements to OHAs archive, including working with volunteers to index and organize the files
Make bank deposits and manage financial records as needed
Maintain and update database with membership, donor, volunteer, and other information
Provide support to newsletter editor
Administer volunteer recruitment and coordination
Send press releases to media, city and neighborhood organizations
Coordinate venues for events; prepare materials for events as needed (sign-in sheets, signs, sales info, etc.); serve as central information point for events (RSVPs, etc…)
Coordinate sales and distribution of publications sponsored by or available through OHA, including Oakland, The Story of a City books
You are welcome to apply even if you do not possess this experience, but candidates who meet one or more of the criteria listed below are preferred.
Experience in nonprofit administration, including working with a Board of Directors
Demonstrated interest in historic preservation or related field
Experience with volunteer recruitment, coordination, and retention
Experience with fundraising, grant writing, and/or membership expansion
Experience with outreach, including knowledge of PR strategies and social networking; familiarity with festivals and events in Oakland where outreach might be directed
Experience with any or all of the following: web design/html/ftp/WordPress, Constant Contact, and/or Eventbrite
Training and/or professional experience in archive management
California driver’s license and access to car
Experience with simple bookkeeping and Quickbooks (we currently have an accountant, so this is not a requirement, but let us know if you have this experience)
Our small but pleasant sunlit office is located in downtown Oakland, within one
block of BART and bus lines.
Please send cover letter, resume, and a list of three professional references to:
Oakland Heritage Alliance, 446 17th Street, Suite 301, Oakland, CA 94612
email to: firstname.lastname@example.org
with “AD Application – Your Full Name” in the subject line (without quotes).
Application deadline: 5pm on Friday, February 21st
Target start date: April 1st or earlier
Keywords: administrative director, non-profit, membership, historic preservation, volunteer,
Posted: January 20, 2014
Unless noted, the thoughts and opinions expressed in the article are solely that of the
author and not necessarily the opinion of the editors of PreservationDirectory.com.