Position Title: Office Administrator and Assistant to the President
Location: Westbrook, ME
Applications accepted until May 31, 2017 or until position is filled.
For more information, visit www.bagalawindowworks.com.
About Bagala Window Works: Bagala Window Works has been restoring windows and doors since 1988. For us, window restoration is more than just a job. It’s how we help our customers and take care of our cultural heritage, environment and community. Our values guide our work, whether we’re tuning up one sticky old double-hung window or preserving hundreds in a national historic landmark.
Position Description: The Office Administrator performs a wide variety of responsibilities including customer service, bookkeeping, purchasing, marketing, and human resources. In addition, the Office Administrator acts as Assistant to the President. A successful Office Administrator demonstrates a positive, problem-solving attitude in a friendly and casual work environment where there is always something new to learn.
· Answers and directs incoming phone calls and emails.
· Schedules estimates and appointments and manages calendars.
· Maintains client files; draws up standard contracts and invoices; coordinates project submittals.
· Manages inventory and supply procurement and vendor relationships.
· Maintains detailed records and creates reports.
· Coordinates new hire orientation and onboarding.
· Coordinates social media and marketing.
· Assists President in communicating with clients, vendors, and regulatory agencies.
· Assists President with planning for events, programs, and corporate strategy.
· Assists President with OSHA, DOL, and EPA compliance.
· Other duties as assigned.
· 3 to 5 years of customer service experience.
· Experience working in an office environment.
· Excellent verbal and written communication skills.
· Strong organizational skills and attention to detail.
· Proficiency with Microsoft Excel.
· Familiarity with Google Apps, Microsoft Office, Dropbox and QuickBooks Online.
· High-school diploma.
· Ability to pass a background check.
Experience in the construction or preservation industry.
Compensation: Starting Pay: $15 – $17/hr based on experience. Pay and responsibilities to grow with increased skills and experience.
How to Apply:Interested applicants should email a resume and cover letter to Marc at email@example.com. No phone calls. Applicants selected for interview will be contacted directly. Position is open until filled.
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