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Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources     


Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources
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Historic Preservation Grants Contracts Coordinator position opening, Montana State Historic Preservation Office, Montana Historical Society (Helena, MT)
Historic Preservation Blog from PreservationDirectory.com - Montana, SHPO, Employment, Historic Preservation, Grants management
Contributed By: Mark Baumler, SHPO
Email The Author: mbaumler@mt.gov
Website: https://mhs.mt.gov/Shpo

The Montana Historical Society, State Historic Preservation Office, is recruiting for a Grants Contracts Coordinator.

Apply online at www.statecareers.mt.gov

DUTIES: Under the direction and supervision of the MHS Preservation Program Manager (Montana State Historic Preservation Officer):

This position is responsible for ensuring the State Historic Preservation Office’s compliance with all federal and state fiscal accounting, reporting, and auditing requirements for use of funds received by the office (federal, state, and private). This includes the primary annual federal funding allocation from the national Historic Preservation Fund (HPF) received as a grant through the National Park Service (ca. $820,000/yr.) The position organizes, analyzes, prepares, presents, explains and justifies the office’s activities in the forms and formats required by state and federal government standards, guidance and regulations to qualify for grant funding.

This position is responsible for the State Historic Preservation Office’s fiscal development, monitoring, accounting and coordination of (a) annual sub-grants to communities participating in the Certified Local Government (CLG)/Local Historic
Preservation Office program (16 communities as of 2018); and (b) project-specific sub-grants to applicants or contracts to consultants for historic preservation planning, training, survey/inventory, brick-and-mortar and acquisition/development activities statewide when such funding is made available.

This position is responsible for the daily financial activity of the SHPO Program and coordination of fiscal accounting with the Montana Historical Society’s Administration/Centralized Services Division.

This position plays a role in identifying and developing new or continuing grant funding opportunities for the SHPO program. Working in conjunction with other SHPO staff, the position assists in the fiscal and budget preparation of applications by SHPO when desirable for additional funding from private or public sources and subsequently administers (in line with Duties 1 and 2) those grants that are successfully obtained.

COMPETENCIES: Demonstrated experience and abilities in:
  • Financial management and fiscal responsibility, preferably the management of grant-assisted program operating and personnel budgets in the $500,000 to 1.5-million-dollar range.
  • Knowledge of and aptitude for federal and state government grant administration, cost allowability, match requirements, and the fiscal principles of grant management with ability to apply that knowledge in a range of circumstances and projects.
  • Demonstrated experience and abilities in small contract and sub-grant oversight and management.
  • Knowledge (preferred) or learning aptitude (with training) of the government Statewide Accounting, Budgeting, and Human Resources System (SABHRS), and the reports generated from this system.
  • General knowledge and understanding of the goals and objectives of historic preservation and the role of the Montana Historical Society State Historic Preservation Office.
  • Ability to articulate and develop written and other communication materials consistent with these goals and objectives.
  • General knowledge and appreciation of Western and Montana history and Montana’s significant historic buildings, sites, and archaeological properties and the ability to understand the range and nature of potential Montana community preservation projects.
  • Superior organizational skills and abilities.
  • Public relations skills.
  • Knowledge and abilities to research, write and manage private and publicly funded grants.
  • Ability to use PC with Microsoft Word and Excel applications.
  • Ability to communicate effectively both orally and in writing.
  • Ability to teamwork with diverse professionals.

MINIMUM QUALIFICATIONS:

Bachelor’s degree with preference for Public Administration, Public Accounting, Finance, or related field; or History, Historic Preservation or Archaeology with fiscal skills (see below).

2 to 3 years professional job-related work experience.

Experience using Microsoft Word, Excel, Outlook, or similar software in a professional working environment.

Other combinations of education and experience may be considered on a case-by-case basis. Examples include: Applicants with historic preservation backgrounds and demonstrated strong fiscal administrative experience and responsibility. 


HOW TO APPLY:

Please apply online. Note: You are REQUIRED to attach a cover letter and resume at the time of application. Include contact information for 3 references in your resume. **In your cover letter you must address why you would be a good fit for this job; and conversely, why the job is a good fit for you. This response will be part of the application scoring. Only electronic applications will be accepted.  Materials submitted but not requested will not be considered in the selection process.

https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=18142885&tz=GMT-07%3A00


Keywords: Montana, SHPO, Employment, Historic Preservation, Grants management

Posted: November 21, 2018
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Unless noted, the thoughts and opinions expressed in the article are solely that of the
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