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Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources     


Employment Opportunities, Jobs & Internships in Preservation & Cultural Resources
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Preservation Oklahoma hiring for Executive Director (Oklahoma City, OK)
Historic Preservation Blog from PreservationDirectory.com -
Contributed By: Cayla Lewis
Email The Author: info@preservationok.org
Website: https://www.preservationok.org/news/2019/11/19/preservation-oklahoma-is-hiring

Preservation Oklahoma Executive Director Job Description Job Title: Executive Director
Reports To: Board of Directors
FLSA Status: Exempt
Prepared Date: November 20, 2019

Essential Duties and Responsibilities 
1. Board Relations – Works with the executive committee to fulfill the organizational mission and vision of POK, as defined by the respective board and consistent with the bylaws, strategic plan, policies and procedures, and affiliation with state and national organizations. Conducts all business in compliance with organizational bylaws and maintains federal and state nonprofit corporate status. Assists in the development of strategic and annual business plans. Advises and makes recommendations to the executive committee with respect to programs, finances, policies, state or national initiatives, and other conditions and factors that may have an impact on POK. Other duties as assigned by the executive committee. 

2. Fiscal Management – Provides for oversight and management of all bank accounts and other financial accounts owned by POK. Reviews all accounts payable/accounts receivable and ensures timely management of POK finances. Coordinates an audit of POK with a certified professional accountant, and the filing of all tax forms required by the IRS and State of Oklahoma. Provides oversight of POKs funding and grant programs. Provides oversight and advises committees when developing budgets and ensures committees stay within the approved budget throughout the fiscal year. 

3. Organizational Operations – Provides oversight to ensure business operations adhere to established policies and procedures. Coordinates calendars to ensure educational programs are effectively delivered and implemented. Establishes and fosters relationships with a volunteer base, including committee chairs, past and future leaders, various organizations throughout the state; and leverages those relationships to strategically enhance the organizational missions and fundraising capabilities.Develops and maintains an effective communication system with the membership, executive committee, board of directors, and all applicable federal and state organizations. Negotiates hotel and meeting space contracts, audio-visual service agreements, banquet event orders, etc. so as to ensure effective and efficient conference and workshop delivery. Provides organizational risk management oversight, including coordination with professional legal services, financial services and other professional counsel when necessary to mitigate anticipated risks and liabilities. Maintains an adequate insurance portfolio for POK activities and assets.

4. Staff Management – Responsible for hiring and managing association staff. Supervises, collaborates with, reviews, trains, motivates, and disciplines association staff in accordance with approved policies and procedures. Manages staff compensation in accordance with approved POK budget.  Meets regularly and conducts annual review of POK staff. Operates within POK approved performance management and compensation guidelines. 

5. Public Relations and Marketing – Promotes the mission, vision, and strategic goals of POK. Attends POK and related functions on a regular basis. Ensures related activities are planned and executed in an appropriate and professional manner. Promotes POK to the media, during meetings and conferences of other similar organizations, and other times as appropriate or requested. Attends state and national conferences and meetings to provide appropriate representation. Coordinates representation of POK to legislative and regulatory bodies, and other groups as requested. Maintains and oversees POK website, applicable databases, social media and branding materials.Produces all web and print design materials for Preservation Oklahoma. Serve as the primary contact for Preservation Oklahoma. 

6. Fundraising and DevelopmentCreates, assists with and facilitates fund raising activities on an ongoing basis.Develops workshops, partnerships and activities that will improve the organization's financial strength. Seeks out, applies and manages the process of obtaining grants to further the mission of POK on a quarterly basis. 

7. Contractual ObligationsManages and oversees projects contractual binding, including those obligations with the State Historic Preservation Office; quarterly newsletter, online calendar, National Register consultant hiring, and other obligations as determined by annual contract.Produces content and designs a quarterly newsletter using InDesign. Ensures timely invoicing and communication for all contracts.

Supervisory Responsibilities
Currently supervises one direct report. May supervise contract workers or volunteers as needed. 

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience
Bachelor’s degree or 3-5 years related experience and/or training; or equivalent combination of education and experience in the non-profit sector, historic preservation, educational and advocacy programming, grant writing or related area is required. Proficiency in Microsoft Office Suite, Adobe InDesign, and Adobe Illustrator or similar software platforms is required. Proficiency in overall project management and job scheduling required. Other Skills and Abilities • Self-motivated with exceptional organizational skills and the ability to develop and follow processes are essential. • Ability to establish and maintain effective working relationships with contractors, internal & external customers, organization management and colleagues. • Must be able to communicate effectively, both in writing and verbally, and use e-mail constructively. • Ability to work independently from written and/or verbal instructions. • Must pay strong attention to detail and be comfortable in a fast-paced environment. 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Ability to climb ladders up to two stories in height. Occasional travel (< 25% of time) required along with the ability to work and travel during irregular hours as needed. 

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The position is based in an office location (2nd floor of carriage house at Overholser Mansion, 405 NW 15th Street, Oklahoma City, OK 73103). 

Interested parties should send the following information to info@preservationok.org by December 6:
1. Resume
2. Cover Letter
3. Three References


Posted: November 22, 2019
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